SAAB Conference Registration Policies

By clicking through this page to the Registration Form you indicate that you have fully read and agree to all SAAB Conference Registration Policy Terms.

Conference Registration Rates

Conference Registration Rates Provide:

  1. Conference attendance and provided materials;
  2. Snacks and Meals shown on the conference agenda.

Conference Registration Rates Do Not Provide For:

  1. Hotel accommodations;
  2. Meals other than those listed on the conference agenda

Registrations will not be processed after the final deadline to:

  • Ensure adequate workshop and conference materials are available for everyone
  • Comply with deadlines set forth by the hotel to accommodate “per person plate meals” planning
  • SAAB Student Rates are only for eligible SAAB Institution Chapter Members
  • Student Rates are for middle school, high school, college and university students only
  • Graduate students are considered “para-professionals” and will be assessed the non-student rate
  • All individuals attending the conference must pay a registration fee
  • SAAB faculty/presenters and conference speakers are provided a gratis attendance
Conference Registration Cancellation And Refund Policy

Registration Refunds

  • A $50.00 Cancellation Fee will be deducted from the amount of each registration made beyond the 3 day allowance for payment after registration.
  • Due to planning requirements for activities (presentations, workshops, etc.) and banquet accommodations, Registration Refunds will not be issued beyond the Refund Deadline.
  • Please be certain that funding is in place prior to registering delegates for the conference. SAAB is not responsible for registrations made without securing appropriate funding approval and confirmation.
  • Registrations not paid by the appropriate deadline will be billed to the institution making said registrations.
Conference Hotel Accommodation Policy

Hotel Reservations

SAAB coordinates with the conference venue hotel to provide block rate room groups for its delegates, but all reservations, changes and/or cancellations are made directly with and are the sole responsibility of the Individuals making those arrangements.

Hotel Cancellations

If for some unforeseen reason, a delegate or group must cancel their attendance at the conference, it is the responsibility of that delegate or group to cancel any hotel reservations. Cost incurred for non-cancellation will be the responsibility of the institution or individuals making the reservations.                                                                          

Delegate Conduct Expectations

  • Conference delegates and/or groups are to abide by all hotel policies and conduct themselves in a manner fitting the image and reputation of SAAB National Headquarters, as well as the institution they are representing. 
  • SAAB advises all advisors to meet with their respective groups to discuss safety measures and conference “do’s and don’ts” while attending the conference and as students move about the hotel venue.  
  • It is strongly recommended that students under 18 years of age be strongly supervised by the advisors or chaperones and that the consideration of a curfew for minors be considered by the advisors given past conferences have resulted in some students leaving the hotel premises without the knowledge or approval of the advisor or chaperone. 
  • Please exercise good risk management judgment for your conference delegation as that is not the responsibility of the SAAB National Headquarters beyond what would be deemed reasonable and customary within the hotel venue.
  • Any incidence of misconduct can be cause for termination from future conference attendance and penalties assessed by the hotel venue.

At no time is SAAB responsible for any cost or coordination related to hotel accommodations.

All conference attendees are responsible for abiding by hotel venue policies relative to check in/check out, parking, cancellation of accommodations or other policies held by the hotel venue.

With conference registration, consent is given for the use of any photographic images and/or video footage by SAAB National Headquarters in print and media publications.

Please reach Dr. Tyrone Bledsoe at tbledsoe@saabnational.org with questions regarding these guidelines.

Registration Forms